a) All purchases for the band need to be approved in advance by the Director or President. From time to time band members purchase items for the band. Most of the time, they are requested to do so and help out greatly with the donation of their time and effort. If not requested to make a purchase, a band member must have any purchases they believe need to be made approved in advance.

b) Tipp-Monroe Community Services (TMCS) will accept no receipts directly from band members to be reimbursed for band expenses. Instead, band members should turn the receipt into the Treasurer (after the purchase has been approved in advance of course). The Treasurer will turn the receipts into TMCS. This helps to keep our records in agreement with the official records of TMCS. TMCS will mail a check to the band member for the amount of the receipt.

c) In situations where companies send bills directly to TMCS, payment will be made only when coordinated in advance by the Director, President or Vice President as they usually initiate the purchase.

d) When the Treasurer attaches a cover letter to the bills she turns in to TMCS, this will satisfy their request that receipts be countersigned by a band officer.